REORGANIZATIONAL MEETING

DRAFT MINUTES OF THE TOWN OF SARATOGA

�REMOTE TOWN BOARD MEETING

12 SPRING ST., SCHUYLERVILLE, NY

JUNE 8, 2020

7:00 P.M.

Supervisor Thomas Wood opened the meeting at 7:00 p.m. and welcomed everyone in to the remote meeting.

Roll call: Town Clerk, Linda McCabe, called the roll:� Supervisor Thomas Wood- present, Councilman Michael McLoughlin � present, Councilman James Jennings � present, Councilman Gary Squires - present, Councilwoman Ruth Drumm - present.

Approval of Minutes: A motion was made by Councilman Michael McLoughlin and seconded by Councilman James Jennings, to accept the May 11, 2020 Remote Regular Meeting minutes as written.� Roll Call vote as follows: Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.

Carried �5 - 0

Supervisor Thomas Wood stated the Town monthly reports of the Town Clerk, Zoning Officer, Dog Control Officer and the Supervisor�s Financial report are in the Board�s packets, as well as on file in the Town Clerk�s office; the Board can read those at their leisure. ��He then asked Councilman Michael McLoughlin to update the Board concerning the Town of Saratoga Swimming Lessons Program.

Councilman Michael McLoughlin stated the Christ the King Spiritual Life Center has cancelled all summer programs due to the corona virus.

Supervisor Thomas Wood stated the final equalization rate is in and we are at 95%, adding that we were at 100% in prior years.

The following is the Supervisor�s Financial report for the month of May:

�

��  �SUPERVISOR�S REPORT MAY 2020

�� GENERAL FUND � TOWNWIDE (A FUND)��

�� Balance on hand 5/1/2020�� $� 889,470.18

�� Revenues�� + ��11,392.35

�� Disbursements�� - ��43,401.08

�� Balance 5/31/2020�� $� 857,461.45

��

�� GENERAL FUND � OUTSIDE VILLAGE (B FUND)

�� Balance on hand 5/1/2020�� $1,683,243.68

�� Revenues�� +� ��767.94

�� Disbursements�� -� ��3,705.11

�� Balance 5/31/2020�� $1,680,306.51

�� HIGHWAY FUND � OUTSIDE VILLAGE (DB FUND)

�� Balance on hand 5/1/2020�� $ ��765,145.24

�� Revenues�� +�� 121.78

�� Disbursements�� - ��27,534.44

�� Balance 5/31/2020�� $ ��737,732.58

SCHUYLER PARK CAPITAL PROJECT� 5/30/2020�� $177,625.39

YOUTH RECREATION & SERVICE� 5/30/2020 �� $� ��8,673.85

��

HIGHWAY EQUIPMENT RESERVE� 4530/2020�� $202,153.55

BUILDING RESERVE� 5/31/2020�� $367,866.88

��

SCENIC BY WAYS QRTRLY 5/31/2020�� $�� 311.65��

PARKS RESERVE� 5/31/2020�� $ 356,956.55

TRUST & AGENCY� 5/31/2020�� $ ��34,759.80

HOME IMPROVEMENT GRANT 2 5/30/2020�� $�� 113.53

(holding checks until funds are deposited)

��

HISTORIC HUDSON HOOSICK RIVER 5/31/2020�� $�� 5,312.12

CDBG PROJECT �5/31/2020�� $�� 350.00

PROPERTY TAX CAP RESERVE 5/31/2020�� $�� 1,310.36

GFNB Certificate of Deposit 5/31/2020�� $ 500,000.00

Sales Tax received for May - $78,841.00

6 Months Mortgage Tax received for 2020 - $74,005.14

Mortgage Tax received for April - $15,504.50

Supervisor Thomas Wood gave a tenant update to the Board; John Pantagot will be moving into office 3W and Kristin Renauld will be moving into office 2W as of July 1, 2020.�

Supervisor Thomas Wood then asked Attorney William Reynolds to update the Board on the Ironwood Dr. cul de sac.� �Attorney William Reynolds stated this began years ago with the Ironwood Dr./Skidmore Woods development.� The cul de sac was to become a through road as Part II of that development but it never happened.� That portion of the property was sold so there no longer was a need for a Town easement and the road has now been turned back over to the Town.

Supervisor Thomas Wood and the Board then discussed a paper road in Smithville with Attorney William Reynolds and Zoning Officer Gil Albert. �Zoning Officer Gil Albert explained that this is a 30� � 35� wide road and quite lengthy.� It goes along Lafayette, Evans, Schuyler and Hill Streets and homeowners along this road have built buildings on the sections of it in front of their properties and use it as if it is part of their own property. He told the Board this was brought to his attention from a current property owner who had a fire and is now wanting to rebuild.� Zoning Officer Gil Albert then checked on this paper road with Supervisor Thomas Wood and Attorney William Reynolds.� Supervisor Thomas Wood and Attorney William Reynolds told him in order for the homeowners to make it a permanent part of their property, they will each need to survey and update the language of their deeds to include their portion and submit that to the Town for approval.� If the homeowners don�t want to formalize it, Attorney William Reynolds felt there�s no liability to the Town as it�s being used.� �Property owners on both sides of the road may survey it, do lot-line adjustments attaching the portion in front of their property to their deeds.� Zoning Officer Gil Albert added that the properties all along that road are 10� off with their boundary/lot-lines.� Supervisor Thomas Wood asked Town Attorney William Reynolds if we should reach out to those homeowners and Town Attorney William Reynolds replied that�s not necessary, the owners can pursue it.� Supervisor Thomas Wood suggested that Zoning Officer Gil Albert relay this information to the current property owners.� Zoning Officer Gil Albert thanked the Board.

New business:� Supervisor Thomas Wood thanked the Town Council, for coming in and auditing the bills earlier today.�

On a motion by Councilmember Ruth Drumm and seconded by Councilmember Michael McLoughlin, the following Resolution #20-54 � Transfer of Funds-$2500.00 From A1620.4 Building Contractual, to A1680.2 Data Processing Equipment, was adopted by roll call vote:� Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.�

Carried �5 - 0

WHEREAS, there are un-appropriated funds in the A1620.4 Buildings Contractual account; now therefore be it

RESOLVED, by the Town Board of the Town of Saratoga, to transfer $2500.00 from A1620.4 Building Contractual account into A1680.2 Data Processing Equipment account to cover the purchase of new computers.

On a motion by Councilmember Ruth Drumm and seconded by Councilmember James Jennings, the following Resolution #20-55 � Accepting Dedication and Conveyance of Ironwood Cul de sac, was adopted by roll call vote:� Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.�

Carried �5 - 0

WHEREAS, Gary W. Grentzer, the owner of premises consisting of a cul-de-sac at the terminus of Ironwood Drive in the Town of Saratoga, has made an offer of dedication of the aforesaid premises to be used by the Town of Saratoga as a public highway; and

WHEREAS, the construction of the road has been examined by the Town Highway Superintendent, and the title documents have been reviewed by the Town Attorney; and

WHEREAS, the premises are shown on an approved subdivision map as being intended for a public highway servicing a subdivision called �Skidmore Woods�; it is, now, therefore

RESOLVED, that the Town of Saratoga accept dedication and conveyance of the aforesaid cul-de-sac.

On a motion by Councilmember Gary Squires and seconded by Councilmember Michael McLoughlin, the following Resolution #20-56 � Approving Lease Agreement for Office 2W � Kristin Renauld, Renauld Family Practice, was adopted by roll call vote:� Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.� Carried �5 - 0

�� WHEREAS, the Tenant wishes to lease the 2W office, second floor, north wing, 12 Spring St., Schuylerville, New York; and

�� WHEREAS, it is the mutual desire of both the Landlord and the Tenant that the Tenant lease said office, beginning July 1, 2020 through December 31, 2020; now, therefore, be it

�� RESOLVED, that the Town of Saratoga Town Supervisor is authorized to enter into a lease agreement with Kristin Renauld, Renauld Family Practice, for the 2W office, commencing on July 1, 2020.� The sum of $205.00 will be due and payable on the first day of each and every month thereafter, until the lease is terminated, and as additional rent, the Tenant will pay an amount equal to 4% of the monthly utility bills of the 2nd floor, north wing.� Tenant agrees to pay this additional rent within five business days of receiving written notice by the Landlord of the amount due, as set forth under this lease agreement; and be it further

�� RESOLVED, that the Town Supervisor is authorized to enter into a lease agreement to carry out this resolution, subject to approval of the Town Attorney as to form.

On a motion by Councilmember James Jennings and seconded by Councilmember Gary Squires, the following Resolution #20-57 � Approving Lease Agreement for Office 3W � John Panagot, was adopted by roll call vote:� Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.�

Carried �5 - 0

WHEREAS, the Tenant wishes to lease the 3W office, second floor, north wing, 12 Spring St., Schuylerville, New York; and

�� WHEREAS, it is the mutual desire of both the Landlord and the Tenant that the Tenant lease said office, beginning July 1, 2020 through September 30, 2020; now, therefore, be it

�� RESOLVED, that the Town of Saratoga Town Supervisor is authorized to enter into a lease agreement with John Panagot, for the 3W office, commencing on July 1, 2020.� The sum of $105.00 will be due and payable on the first day of each and every month thereafter, until the lease is terminated, and as additional rent, the Tenant will pay an amount equal to 2% of the monthly utility bills of the 2nd floor, north wing.� Tenant agrees to pay this additional rent within five business days of receiving written notice by the Landlord of the amount due, as set forth under this lease agreement; and be it further

�� RESOLVED, that the Town Supervisor is authorized to enter into a lease agreement to carry out this resolution, subject to approval of the Town Attorney as to form.

Supervisor Thomas Wood and the Town Board discussed re-opening the Town Hall and Schuyler Park.� Supervisor Thomas Wood stated we continue to function daily, but we are not open to the public at this time.� We are working on putting in security measures for some of our offices, as well as the court office on the first floor.� The court clerks are beginning to be in two hours a day and anticipate that court will re-open in July, although that is not definite at this time.� They then discussed the possibility of opening Schuyler Park.� Based upon information garnered from Wilton, Malta, Insurance Agent Dave Meager, Park Committee Member Laurie Griffen, as well as Attorney William Reynolds reviewing the NYS Governor�s executive orders and Association of Towns� attorney�s advice, the Board decided to err on the side of caution and safety and not open at this time.�

Supervisor Thomas Wood stated the Saratoga County Soil & Water Conservation District are holding a Tire Recycling Program on Tuesday, June 23, 2020 between

4:00 p.m. � 5:30 p.m.� Drop off location is behind the Malta Town Court at 2538 State Hwy. 9, Malta, NY, 12020.� Applications may be obtained on the Saratoga County Soil & Water website.� This is open to all Saratoga County residents.� Registration must be done through mail or email only. �Registration & Proof of Residency is required.� Deadline for registration is Friday, June 19^th.� Photo ID with address is required at drop off and there is a maximum of 10 tires per vehicle.� Tires must be Passenger car or Passenger Truck tires ONLY and must be whole and clean.� Tires must be less than 19.5, no bobcat, agricultural, loader, OTR, crawler tracks, aircraft, over-size truck (385, 425) tires.� Payment is due at time of collection.� Fees: $3.00 for tires without rims & $5.00 with rims.� Payment must be in EXACT CASH only.

Upcoming meetings:

v Tentative Agenda meeting � Thurs., July 9, 2020 at 7 p.m.

v Tentative Regular Town Board meeting �Mon., July 13, 2020 at 7 p.m. �

Audit the Bills: On a motion by Councilman Gary Squires and seconded by Councilman Ruth Drumm, the following Resolution #20-58- Approving the

Payment of Bills in Abstract 6G of 2020 was adopted by roll call vote: Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.�

Carried �5 - 0

RESOLVED, by the Town Board of the Town of Saratoga to authorize payment of the bills listed in Abstract 6G of 2020 in the following amounts:

�� General Fund DB �� No. 379 � 395�� $ 156,990.47

�� General Fund A�� No. 365, 396 - 425�� $�� 23,360.48

�� General Fund B�� No. 426 - 427�� $�� 821.00

�� Schuyler Park H�� No. 377, 428�� $�� 2,554.78

�� CDBG�� No. 364�� $�� 350.00

��

� �� Grand Total �$ 184,076.73

A motion to adjourn was made by Councilman James Jennings, seconded by Councilman Michael McLoughlin, at 7:57 p.m. ��Roll Call vote: Supervisor Thomas Wood - aye, Councilman Michael McLoughlin � aye, Councilman James Jennings � aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.�

Carried ��5 - 0

Meeting Adjourned

Respectfully Submitted,

Linda A. McCabe

Town Clerk