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Town Clerk:
Michelle M. Conover- Phone:
518-695-3644 ext. 311
Email:
clerkt@albany.twcbc.com
Deputy
Town Clerk: Emilee Jones- Phone: (518) 695-3644 extension 317
Email:
clerkdep@albany.twcbc.com
Fax:
518-695-6782
Town Clerk's Hours
Monday - Thursday 9:00 a.m. - 4:00 p.m.
Fridays 9:00 a.m. to
Noon
Hours are subject to change
If in Doubt
Call Ahead to Check Hours
Permits, Licenses & Applications:
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FOIL Request Forms
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Handicap
Parking Permits
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Conservation
Licenses - Hunting And Fishing
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Dog Licenses
v
Marriage Licenses
v
Birth Certificate
v
Death Certificate
v
Marriage Certificate
v
Certificate of Residency
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NYS Voter Registration Form
(click here)
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Absentee Ballot (click here)
Complaint Form
FOIL Request Forms
(Click Here for FOIL Request
Form)
Birth, death and marriage records are confidential
and are not open for public inspection.
THE
FREEDOM OF INFORMATION LAW (FOIL) DOES NOT APPLY TO VITAL
RECORDS. Section 4173 of the NYS Public Health
Law and Part 35 of the State Commissioner's
Administration Rules & Regulations place
restrictions on access to these records. Searching
of records must be conducted only by the Registrar,
the Deputy Registrar or an authorized employee of
the Registrar. In the Town of Saratoga, the Town
Clerk and her Deputy serve as Registrar and Deputy
Registrar.
Handicap Parking Permits
(Click Here for Handicap
Parking Permit Form)
Town residents
that are in need of a permanent or temporary
handicap parking permit may obtain one from our
office. The NYS Department of Motor Vehicles
application must be completed and returned to us.
Part I is completed by the applicant and Part II is
completed by the appropriate health care provider.
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A permanent
permit is valid for a five-year period.
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A temporary
permit is
issued for up to six months.
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If you are unable to apply in person,
you may apply via the mail or you may have someone
bring your completed application and drivers'
license to Town Hall.
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If a permit is lost
or stolen, you may come to our office for
a replacement. The replacement permit will retain
the original permit's expiration date.
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If the permit is damaged,
bring the damaged permit to our office, it will be
immediately replaced and a new permit will be issued
retaining the original permit's expiration date.
Conservation Licenses
- Hunting And Fishing
If you wish to
purchase a hunting, bow hunting or trapping license,
please bring your old hunting license or your
Sportsman Education Certificate with you.
Seniors 70
and over:
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Senior
Fishing License for $5
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Senior
Sportsman for $10
Dog License
NYS requires dogs
to be licensed at four months. To obtain a dog
license, please bring proof of rabies and proof of
spaying and/or neutering, if applicable.
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Unspayed & Unneutered Dogs: $13
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Spayed & Neutered Dogs: $6
Marriage License
A marriage license
is good for 60 days, but the latest you may obtain
one is 24 hours before the ceremony. Birth
Certificates & Drivers Licenses are required (No
Exceptions) and if applicable,
divorce papers with the seal of filing will also be
required. We do request that you make an
appointment prior to coming in for a marriage
license. Please call the Town Clerk's office at 518-
695-3644 ext. 311.
Marriage
License Fee: $40
(Click Here for Marriage
License Worksheet)
What Do I
Need To Get a Marriage License?
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Couples need to make an appointment
with the Town Clerk
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Couples need to come in together
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Photo ID driver's license or passport
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State Issued (not hospital) Birth
certificate
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Social Security Number (card not
required)
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City and state of applicants birth.
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Country of birth of parents', parents'
full names, including maiden names, middle names and
the correct spelling
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If not first marriage, need final
divorce decree for all divorces and/or date of death
of spouse, copy of death certificate required
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Applicants should be prepared to
choose a "surname"
Birth Certificate
(Click Here for Birth
Certificate Form)
Birth certificates are on file
at the Town Clerks office if the individual was born
within the limits of the Town of Saratoga. A
certified copy can be requested for $10 each.
Identification Requirements:
A. One (1) of the following
forms of valid photo-ID:
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Driver license
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State issued non-driver photo-ID card
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Passport
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U.S. Military issued photo-ID
B. Two (2) of the following
showing the applicant's name and address:
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Utility or telephone bills
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Letter from a government agency dated
within the last six (6) months
Death
Certificate
(Click Here for Death
Certificate Form)
A death
certificate is filed in the Town Clerk's office if
the deceased was pronounced dead within the limits
of the Town of Saratoga. The funeral director is
responsible for filing the Death Certificate with
the Town Clerk.
Certified copies can be requested for $10 each.
How To Obtain A Copy Of A Birth Or Death
Certificate?
Certified copies of
Birth and/or Death certificates can be requested in
person at the Town Clerk's Office at 12 Spring
St. Monday through Friday, 9:00 am to 4:00 pm.
Identification Requirements:
A. One (1) of the following
forms of valid photo-ID:
v
Driver license
v
State issued non-driver photo-ID card
v
Passport
v
U.S. Military issued photo-ID
B. Two (2) of the following
showing the applicant’s name and address:
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Utility or telephone bills
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Letter from a government agency dated
within the last six (6) months
Birth, Death & Marriage Certificate
Copies
(Click Here for Marriage
Certificate Copy Application)
The Town of Saratoga Town
Clerk's Office follows the guidelines as set forth
by the New York State Department of Health (Vital
Records Section) for all searches of birth, death or
marriage records.
We have many duties and
responsibilities and we will fill your request as
soon as possible. We will do our best to locate the
record(s) you are requesting in the shortest time
possible and we need your cooperation to help us:
Applicants must complete a written application and
Applicants must pay the required fee for each search
and Certified Copy, Certified Transcript or No
Record of Certified Form.
Effective
August 1, 2003 the New York State Department of
Health set the following fee schedule:
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Certified Transcripts & Certifications
of Birth, Death and Marriage - $10.00 per copy.
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Marriage License Fees - $40.00
Certificate of Residency
(Click Here for Certificate of
Residency Form)
You must be a current resident of the Town of
Saratoga & have lived at the same address in the
Town for at least one year, in order for the Town
Clerk to issue you a residency certificate.
Proof required for Certificate of Residency:
1.
Document dated at least one year ago but
not more than 18 months showing name, date and
current Town of Saratoga address.
2.
Document dated within the last 30 days
showing name, date and current Town of Saratoga
address.
Students that have moved within the past year must
obtain a certificate at the County Treasurer's
Office. Phone 518-885-5381 ext. 4319.
3. Students who are not citizens of the United
States, applying for a Certificate of Residency,
must apply in the County Treasurer's Office.
Foreign-born students will be asked to provide a
Visa, Permanent Resident Card or immigration papers
indicating permanent resident status.
4.
Students must know their social security number
(card not required)
5.
If the student is under 21, one of the two proofs
may be of the parent.
Example of
Acceptable Proof:
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College correspondence including bills
or schedule of classes
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Dated mail or postmarked envelopes
(window envelopes not acceptable)
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Bank statement
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Credit card statement
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Cell phone, utility/telephone bills
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Formal Lease
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Driver's license
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Car registration, insurance card
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High school interim reports,
transcripts
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Medical records/prescriptions
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Pay stub
Students applying for a certificate after college
classes start, must apply at County Treasurer's
office.
Saratoga County Treasurer's Hours: Monday - Friday,
9 a.m. to 5 p.m.- Phone (518) 885-5381 ext. 4319.
Please go to the
Saratoga County
Treasurer website for
additional information on Certificate of Residency.
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