DRAFT MEETING MINUTES OF THE TOWN BOARD
OF THE TOWN OF
SARATOGA, 12 SPRING ST.,
September 10,
2018
Supervisor Thomas Wood opened the meeting with the Pledge of Allegiance
at
Roll call: Town Clerk Linda McCabe, called
the roll: Supervisor Thomas Wood-
present, Councilman Charles Hanehan - present, Councilman Michael McLoughlin present,
Councilman James Jennings present, Councilman Gary Squires present.
Also
present: Deputy Clerk Michelle
Conover, Building Inspector/Zoning Officer Gil Albert, Highway Superintendent
Don Ormsby, Attorney William Reynolds, Paul Murphy, Susan Yerry & Robert
Dougal, Kathleen Kemmet, Nick Schwartz, William Moreau, Louis Farone, Barbara
Hanehan, Randy O'Dell, Joseph Lewandowski, Pat Hanehan, Terri Korb, Bob
McConnell, Jennifer Koval and Christopher Koval.
(sign in sheet on
file in the Clerk's office)
Supervisor Thomas N. Wood
stated the Board needed to go into Executive Session to discuss personnel
issues now, as Councilman Charles Hanehan must leave early this evening. A
motion was made by Councilman Michael McLoughlin, seconded by Councilman Gary
Squires, to enter Executive Session at 7:04
p.m. Supervisor Thomas Wood - aye, Councilman Charles
Hanehan aye, Councilman Michael McLoughlin aye, Councilman James Jennings
aye, Councilman Gary Squires aye.
Carried 5 0
A motion was made by Councilman Charles Hanehan,
seconded by Councilman James Jennings, to exit Executive Session at 7: 14 p.m. No Board action was taken. Supervisor
Thomas Wood - aye, Councilman Charles Hanehan aye, Councilman Michael
McLoughlin aye, Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 5 0
The Board discussed the 2018 CASE Loader the Highway Superintendent seeks
to purchase. They also discussed the
Energy Efficient Lighting Program and changing natural gas supplier. Councilman Charles Hanehan stated he had to
leave due to a conflict with another meeting.
Recognitions/Presentations/ Bid openings/ Public Hearings:
Public Hearing on the Mass
Gathering Permits for Saratoga Rowing Associations
Tail of the Fish Regatta, scheduled for September 29th, 2018 and
Head of the Fish Regatta, scheduled for October 27th and 28th,
2018. Supervisor Thomas Wood reviewed the measures taken to ensure the
publics safety at the Saratoga Rowing Associations Regattas. Proof of notice in the Saratogian on August 31st having
been provided, Supervisor Thomas Wood
opened the Public Hearing on the Mass Gathering Permits for September 29th - 30th, 2018
and October 27th - October 28th, 2018 at 7:24 p.m,
asking those wishing to speak to please stand and state their name and address
for the record. Seeing as no one spoke,
a motion was made by Supervisor Thomas
Wood, seconded by Councilman James Jennings, to close the public hearing at 7:25
p.m. Supervisor Thomas Wood - aye,
Councilman Michael McLoughlin aye, Councilman Charles Hanehan absent,
Councilman James Jennings aye, Councilman Gary Squires - aye.
Carried 4 0.
Public Hearing for Local Law #2, 2018 - Overnight Commercial Vehicle Parking. Supervisor Thomas Wood reviewed what was
to be Local Law #2, explaining that as this law needs work, it will be
renumbered when it is complete. He then
stated he will open the Public Hearing in order to give the public a chance to
state their concerns and or suggestions on the drafting of this local law. Proof of notice in the Saratogian on August 31st having been provided, Supervisor Thomas Wood opened the Public Hearing
at 7:26 p.m., on the Overnight Commercial Vehicle Parking Local Law, asking
those wishing to speak to please stand and state their name and address. The following residents addressed the
Board; Randy O'Dell - 99 Brown Rd.,
Robert Dougal - 294 Wilbur Rd., Susan Yerry - 294 Wilbur Rd. and Terri Korb - 17
Hill Rd.
A motion was made by
Councilman Michael McLoughlin, seconded by Councilman Gary Squires, to close
the Public Hearing at 7:36 p.m. Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin aye, Councilman Charles Hanehan absent,
Councilman James Jennings aye, Councilman Gary Squires - aye.
Carried 4 0.
Public Hearing for now Local
Law #2, 2018 (previously numbered as Local Law #3, 2018) - Amending Zoning
Ordinance in regards to Definitions of Yard Setback Requirements. Supervisor Thomas Wood reviewed the definitions of
the yard setbacks. Proof of advertising
in the Saratogian on August 31st
having been provided, Supervisor Thomas
Wood opened the Public Hearing at 7:37 p.m., on now Local Law #2, 2018 - Zoning Amendment, amending definitions of
Yard Setback Requirements, asking those wishing to speak to please stand
and state their name and address. Seeing as no one spoke, Supervisor Thomas
Wood made a motion to close the Public Hearing at 7:38 p.m. Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin aye, Councilman Charles
Hanehan absent, Councilman James Jennings aye, Councilman Gary Squires -
aye.
Carried 4 0.
Approval of Minutes: A motion was made by Councilman
Gary Squires,
seconded by Councilman Michael McLoughlin, to accept the minutes of the August 9th
agenda
meeting and the August 13th regular meeting as written. Supervisor
Thomas Wood - aye, Councilman Charles Hanehan absent, Councilman Michael
McLoughlin aye, Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 4 0
Town Clerks report for August 2018: Fees paid to the NYS Dept. of Agriculture and Markets for the Animal Population Control Program $54.00. Fees paid to New York D.E.C. for hunting and fishing licenses $1,370.63. Fees paid to the New York State Health Department for Marriage licenses $0. Dog license fees to Supervisor Thomas Wood $248.00. Miscellaneous Clerk fees to Supervisor Thomas Wood $139.62. Total State and Local Revenues received were $1,812.25.
Zoning Officers report for August 2018: Gil Albert reported: 15 Building Permits Issued, 31 Building Inspections, 5 Certificate/s of Occupancy, 0 Junkyard Permit/s, 0 Complaint/s, 0 Fire inspection, 0 Order/s to Remedy, 2 misc., 4 Building Permit Renewals, 1 Property Maintenance Inspection. A check for $4,065.00 was given to Supervisor Thomas Wood.
Dog Control Officer's report for August 2018: The report was read by Supervisor Thomas Wood: Dog
Control Officer Ed Cross answered 13 complaints, took 0 dogs to the shelter,
traveled 30 miles, issued 12 warnings, 4 summons were issued
and 0
bite case/s.
Town Court report for August 2018: The following report was read by Supervisor Thomas Wood: $7,393.00 in fees were collected for the month of August and paid to the NY State Comptroller.
Historians report for August 2018: Supervisor Thomas Wood read the following report: The Historian had a slow month in
August. 18th Century Day at the Schuyler
House had 774 visitors on Sunday, August 12, 2018. He had 72 posts on his blog.
Assessors
report for August 2018: Supervisor
Thomas Wood read the following report:
The
Assessor is in the process of preparing Enhanced STAR renewal
applications. Applications will be sent
out within the week to all Enhanced STAR recipients. Due to legislative changes he expects there
to be some confusion with this years renewal process. Please contact him with any questions.
His
office handled 1 Small Claims Assessment Review (SCAR) case in August. The hearing officer sided with the town, the
assessment was not reduced.
Over
the past month he processed 25 sales; 9
were valid and 16 were non-valid sales.
He had 7 valid residential sales, and 2 valid vacant land sales. There were 5 non-valid residential sales, and
11 non-valid vacant land sales.
His
office is now open Tuesday evenings 5-8pm and Thursdays 9:30 am-2:30 pm. He will not be in the office on Tuesday
October 2nd, as he will be
attending the annual NYS Assessors Association Conference.
Please
feel free to call, email, or stop by his office with any questions.
Office Hours:
Tuesdays - 5:00 p.m. - 8:00 p.m.
Thursdays
- 9:30 a.m. - 2:30 p.m.
Highway
Superintendents report for August 2018:
v
Addressed
washouts on Hathaway, Hanehan, Hayes, Blodgett and Chelsea Roads
v
Mowing and branch
clearing in ditches
v
Hauled 1a's for
fiber mat and scalpings for shoulders
v
Used Gorman for
fiber mat top on Southard road
v
Replaced two
culverts on River road
v
Repaired cradle
on boom mower and replaced radiator in deck mower
v
Rear brakes on
Truck 4, rear air spring on Truck 5, air tank straps on Truck 6
v
Hydraulic pump on
Elgin, Truck 1 engine light, recall updates on
v
Pickup Truck 1
with inspection
v
Town hall weed
kill and weed whack around SLPD building
v
Sent two trucks
to Providence for paving
v
Removed dump box
off Truck 2 and sent to Zwacks for new replacement
Supervisors
report:
SUPERVISORS REPORT AUGUST 2018
GENERAL FUND TOWNWIDE (A FUND)
Balance on hand 08/01/2018 $1,171,819.38
Revenues + 11,618.67
Disbursements - 296,185.78
Balance 08/31/2018 $ 887,252.27
GENERAL FUND OUTSIDE VILLAGE (B FUND)
Balance on hand 08/01/2018 $1,685,470.93
Revenues + 3,806.48
Disbursements - 7,031.73
Balance 8/31/2018 $1,682,245.68
HIGHWAY FUND OUTSIDE VILLAGE (DB FUND)
Balance on hand 08/01/2018 $ 758,369.20
Revenues +
122,102.86
Disbursements - 52,170.04
Balance 08/31/2018 $ 828,302.02
SCHUYLER
PARK CAPITAL PROJECT 08/31/2018 $188,732.07
YOUTH
RECREATION & SERVICE 08/31/2018 $ 2,063.82
HIGHWAY
EQUIPMENT RESERVE 08/31/2018 $147,411.44
BUILDING
RESERVE 08/31/2018 $305,339.17
SCENIC BY WAYS QRTRLY 08/31/2018
$ 311.37
PARKS RESERVE 08/31/2018 $ 226,956.55
TRUST
& AGENCY 08/31/2018 $
18,957.61
HOME
IMPROVEMENT GRANT 2 08/31/2018 $ 24,585.45
(holding
checks until funds are deposited)
HISTORIC
HUDSON HOOSICK RIVER 08/31/2018 $ 77,281.96
PARTNERSHIP
PROPERTY TAX CAP RESERVE 08/31/2018 $
1,309.36
v
Sales Tax Received August
2018 - $122,037.00
v Mortgage
Tax - July 2018 - $14,521.82
Public comments on agenda items - The following addressed the Board: Paul Murphy-36 Hill Rd.
Committee
reports:
Landfill:
No report
Insurance: No report
Youth: No report
Next meeting: 12:00 p.m. on October 8th at the Quaker
Springs Fire House.
Office of Emergency Management: Supervisor Thomas Wood stated Sherry Doubleday
submitted an inventory of emergency supplies here at the Town Hall for the Red
Cross, as this building is an emergency shelter for our town. The inventory is of nonperishable items and
he added that we are in good shape.
QSFD,
WEMS Inc.: Don Ormsby, Quaker Springs Assistant Fire Chief,
stated they have had 64 calls this year to date.
Supervisor Thomas Wood read the following report
from Wilton EMS: Nashua Alexander, Chief Operating Officer at Wilton Emergency
Squad, they answered 15 calls in Schuylerville, 2 calls in Victory Mills, 7
calls in Northumberland and 23 calls for the Town Saratoga. (Due to an error in the report, it was
actually 3 calls in Victory Mills and 22 calls in the Town of Saratoga.)
Old
Business: Supervisor Thomas Wood stated questions had been
raised at last month's meeting concerning the lighting program. He stated that Jim Buono and Potentia
Management Group are licensed to serve this area and they are certified. Jim Buono provided all references requested
by the Board and Supervisor Thomas Wood also spoke with other towns and they
are all very happy with the work provided by them. They will remove and dispose of all the
lights they replace. The Board discussed
the option of going with 4 meters or 6 meters and decided to go with the 4
meters for the Town Hall offices.
The Board also discussed changing our natural gas
supplier from Direct Energy to National Grid, as we are on a month to month
basis with Direct Energy and they have been raising the price since the
contract was finished and we can get a lower price, at least short term, with
National Grid.
Supervisor Thomas Wood told the Board that Attorney
William Reynolds has drafted a preliminary Event Venue law. He asked the Board to review it and they will
discuss more in the future. He stated
this will also be submitted to the Joint Board and Planning Board as well, for
their input and expertise.
New
Business:
On a motion made by Councilman Michael McLoughlin and
seconded by Councilman Gary Squires, the following Resolution #18-102 - Mass
Gathering Permit #5Tail of the Fish Rowing Regatta, September 29, 2018, was adopted by vote: Supervisor Thomas Wood - aye, Councilman Michael
McLoughlin aye, Councilman Charles Hanehan absent, Councilman James
Jennings - aye, Councilman Gary Squires - aye.
Carried 4 0
WHEREAS,
the Town Board of the Town of Saratoga has received and reviewed the application for a Mass Gathering Permit
by the Saratoga Rowing Association for the Head of the Fish Regatta.
Permit #5: Saratoga Rowing Association
Contact: Christopher Chase, Regatta Director
WHEREAS, the required information has been submitted, as
required by Local Law #2 of 2006, and
WHEREAS,
the Town Board of the Town of Saratoga has held a public hearing on September
10, 2018 for input by interested persons; now therefore, be it
RESOLVED, by the Town Board of the Town of Saratoga, that the
permit be granted as the Town of Saratoga has received a Certificate of
Insurance for the above event, naming the Town of Saratoga as additional
insured in the amount of $2 million, at least 5 business days prior to the
event; that the event is found to be in compliance with the NYS Department of
Health regulations of Chapter 1, Title 10, Part 18 by the NYS DOH when
required; and that the review of the information required by Local Law #2 of
2006, Section 3 is found to be adequate.
On
a motion made by Councilman James Jennings and seconded by Councilman Michael
McLoughlin, the following Resolution #18-103
- Mass
Gathering Permit #6Head of the Fish Rowing Regatta, October 27 & 28, 2018,
was adopted by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin aye, Councilman Charles Hanehan absent,
Councilman James Jennings aye, Councilman Gary Squires aye. Carried
4 0
WHEREAS, the Town Board of the Town of Saratoga has received
and reviewed the application for a Mass
Gathering Permit by the Saratoga Rowing Association for the Head of the Fish Regatta.
Permit #6: Saratoga Rowing Association
Contact: Christopher Chase, Regatta Director
WHEREAS,
the required information has been submitted, as required by Local Law #2 of
2006, and
WHEREAS,
the Town Board of the Town of Saratoga has held a public hearing on September 10,
2018, for input by interested persons; now therefore, be it
RESOLVED, by the Town Board of the Town of Saratoga, that the
permit be granted as the Town of Saratoga has received a Certificate of
Insurance for the above event, naming the Town of Saratoga as additional
insured in the amount of $2 million, at least 5 business days prior to the
event; that the event is found to be in compliance with the NYS Department of
Health regulations of Chapter 1, Title 10, Part 18 by the NYS DOH when
required; and that the review of the information required by Local Law #2 of
2006, Section 3 is found to be adequate.
On a motion made by
Councilman Gary Squires and seconded by Councilman Michael McLoughlin, the
following Resolution #18-104, Adoption
of Local law #2 of 2018 - Amending the Zoning Ordinance of the Town of Saratoga
in regards to Definition of Yard Setback, was adopted by vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin aye, Councilman Charles
Hanehan absent, Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 4 0
WHEREAS, the Town Board, of the Town of Saratoga, acknowledges
the need to amend Town Zoning Regulations yard setback requirements; and
WHEREAS,
a public hearing was held and input received from the townspeople; now
therefore, be it,
RESOLVED, by
the Town Board of the Town of Saratoga, to adopt Local Law #3 of 2018, amending
the Town of Saratoga Town Code relating to definitions for Front Yard Setback,
Rear Yard Setback and Side Yard Setback effective immediately.
(Complete
copy of Local Law #3, 2018 is on file in the Clerks office.)
Local Law Filing NEW YORK STATE DEPARTMENT OF STATE
41
STATE STREET, ALBANY, NY 12231
(Use this form to file a local law with the Secretary
of State.)
Text
of law should be given as amended. Do
not include matter being eliminated and do not use italics or underlining to
indicate new matter.
Town of Saratoga
Local Law No. 2 of the year 2018
A
local law amending the Zoning Ordinance of the Town of Saratoga in regards
to definitions of yard setback requirements.
Be it enacted by the Town Board
of the
(Name of Legislative Body)
Town of Saratoga as follows:
Section 1 Appendix
A Definitions - Yard, Front is
amended to read as follows:
The space within and
extending the full width of the lot from the front lot line to any porch or
deck, or to the roof overhang of that part of the principal building, or any
accessory building, which is nearest to such lot line.
Section 2 - Appendix A Definitions - Yard, Rear is amended to read as follows:
The space within and
extending the full width of the lot from the rear lot line to any porch or
deck, or to the roof overhang of that part of the principal building, or any
accessory building which is nearest to such lot line.
Section 3 Appendix
A - Definitions - Yard, Side is
amended to read as follows:
The space within the lot
extending the full distance from the front to rear of said lot, and from the
side lot line to any porch or deck, or to the roof overhang of that part of the
principal building, or any accessory building, which is nearest to such side
lot line.
Section 4 Effective Date
This local law shall take
effect immediately.
On a motion by Councilman James
Jennings and seconded by Councilman Gary Squires, the following Resolution #18-105, Authorization to Cancel Gas Contract with Direct Energy
and Enter into Contract with National Grid, was adopted by vote: Supervisor Thomas Wood - aye, Councilman Michael
McLoughlin aye, Councilman Charles Hanehan absent, Councilman James
Jennings aye, Councilman Gary Squires aye.
Carried 4 0
RESOLVED, that the Town Board of the Town of Saratoga, authorizes Supervisor Thomas N. Wood III to cancel the gas contract with Direct Energy and enter into contract with National Grid for the purchase of natural gas.
On a motion by Councilman Michael
McLoughlin and seconded by Councilman James Jennings, the following Resolution #18-106, Authorization to Enter into Contract with National
Grid and Potentia Management Group for the Energy Efficient Lighting, was adopted
by vote: Supervisor Thomas Wood -
aye, Councilman Michael McLoughlin aye, Councilman Charles Hanehan absent,
Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 4 0
RESOLVED, by the Town Board of the Town of Saratoga, to authorize Supervisor Thomas N. Wood III to sign a contract with National Grid and Potentia Management Group for the Energy Efficient Lighting Program for 4 units, at a cost of $12,561.23.
On a motion by Councilman
Gary Squires and seconded by Councilman Michael McLoughlin, the following Resolution #18-107, Transfer of Funds, $13,000.00
from Building Reserves to Building A-1620.4, was adopted by vote: Supervisor
Thomas Wood - aye, Councilman Michael McLoughlin aye, Councilman Charles
Hanehan absent, Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 4 0
RESOLVED
by the Town Board of the Town of
Saratoga, to transfer $13,000.00 from Building Reserves to Buildings A-1620.4
to cover the cost of the Energy Efficient Lighting Program.
On a motion by Councilman James Jennings and seconded by Councilman Gary Squires, the following Resolution #18-108, Authorizing the Highway
Superintendent to Trade In the 2016 CASE 721Z-Bar Wheel Loader and purchase a
new 2018 CASE 721G Wheel Loader was adopted by vote: Supervisor Thomas Wood - aye,
Councilman Michael McLoughlin aye, Councilman Charles Hanehan absent,
Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 4 0
RESOLVED, that the Town Board of the Town of Saratoga, authorizes Highway Superintendent to trade in the 2016 CASE 721Z-Bar Wheel Loader, with a trade in value of $137,500.00, and purchase a new 2018 CASE 721G Wheel Loader from Monroe Tractor, valued at $158,629.06, for a final purchase price of $21,129.06.
On a motion by Councilman James
Jennings and seconded by Councilman Michael McLoughlin, the following Resolution #18-109, Fund Transfer - $22,000.00
from Highway Equipment Reserve to Highway Equipment-DB5132.2 for the purchase
of a new 2018 CASE 721G Wheel Loader,was adopted by vote: Supervisor Thomas
Wood - aye, Councilman Michael McLoughlin aye, Councilman Charles Hanehan absent,
Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 4 0
RESOLVED, by the Town Board of the Town of Saratoga, to transfer $21,129.06 from Highway Equipment Reserve Fund into Highway Equipment DB5132.2, authorizing the Town of Saratoga Highway Superintendent to purchase a new 2018 CASE 721G Wheel Loader from Monroe Tractor.
Privilege
of the floor: The
following residents addressed the Board:
Terri Korb, Paul Murphy, Patrick Hanehan and Robert
McConnell
Communications:
Upcoming
meetings:
v
Budget Workshop - Tuesday, September 25, 2018.
v
Agenda meeting Thursday, October 4, 2018 at 7 p.m.
v Regular Town Board meeting
Wednesday, October 10, 2018 at 7 p.m.
Audit the Bills:
On a motion by Councilman Gary Squires, seconded by Councilman Michael
McLoughlin, the following Resolution #18-
110, Approving the Payment of Bills in Abstract 9G, was adopted by vote:
Supervisor Thomas Wood - aye, Councilman Michael McLoughlin aye, Councilman
Charles Hanehan absent, Councilman James Jennings aye, Councilman Gary
Squires aye.
Carried 4 0
RESOLVED,
by the Town Board of the Town of
Saratoga to authorize payment of the bills listed in Abstract 9G of 2018 in the following amounts:
General Fund DB Voucher
No. 145 through 168 $
14,934.18
General Fund A Voucher
No. 273 through 302 $ 43,919.75
General Fund B Voucher No. 45 through 47 $ 2,236.60
Schuyler Park H Voucher
No. 24 through 25 $ 258.19
Home Improvement Voucher
No. 10 through 11 $ 32,700.00
Historic Hudson Voucher
No. 41 through 43 $ 11,176.13
Grand Total $ 105,224.85
A motion to adjourn at 9:00 p.m. was made by
Councilman James Jennings, seconded by Councilman Gary Squires. Supervisor
Thomas Wood - aye, Councilman Charles Hanehan absent, Councilman Michael
McLoughlin aye, Councilman James Jennings aye, Councilman Gary Squires aye.
Carried 4 - 0
Respectfully Submitted,
Linda A. McCabe
Town Clerk