MINUTES OF THE TOWN OF SARATOGA

REMOTE TOWN BOARD ZOOM MEETING

12 SPRING ST., SCHUYLERVILLE, NY

NOVEMBER 5, 2020

6:00 P.M.

Deputy Supervisor (Councilman) Michael McLoughlin opened the meeting at 6:00 p.m. and welcomed everyone to the remote zoom meeting.

Roll call: Town Clerk, Linda McCabe, called the roll: Supervisor Thomas Wood- absent, Deputy Supervisor (Councilman) Michael McLoughlin – present, Councilman James Jennings – present, Councilman Gary Squires - present, Councilwoman Ruth Drumm - present.

Also present: Bookkeeper Pat Temple, Deputy Clerk Michelle Conover, Zoning Officer Gil Albert and Attorney William Reynolds.

Recognitions/Presentations/ Bid openings/Public Hearings: Public Hearing for the 2021 Annual Budget: Deputy Supervisor (Councilman) Michael McLoughlin stated he wanted to give a bit more time to see if anyone else wanted to log in to the Zoom meeting prior to opening the public hearing on the 2021 Annual Budget.

Approval of Minutes: A motion was made by Councilwoman Ruth Drumm and seconded by Councilman Gary Squires, to accept the October 14, 2020 Remote Zoom Meeting minutes as written. Roll Call vote as follows: Supervisor Thomas Wood - absent, Deputy Supervisor (Councilman) Michael McLoughlin – aye, Councilman James Jennings – aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.

Carried 4 - 0

Town Clerk’s report for October 2020: Fees paid to the NYS Dept. of Agriculture and Markets for the Animal Population Control Program $61.00. Fees paid to New York D.E.C. for hunting and fishing licenses $77.46. Fees paid to the New York State Health Department for Marriage licenses $90.00. Dog license fees to Supervisor Thomas Wood $284.00. Clerk fees to Supervisor Thomas Wood $354.54. Total State and Local Revenues received were $867.00.

Zoning Officer’s report for October 2020: 14 Building Permits, 16 Building Inspections, 13 Certificates of Occupancy, 0 Junkyard Permits, 0 Complaints, 0 Fire Inspections, 0 Orders to Remedy, 6 misc., 18 Building Permit Renewals and 0 Property Maintenance Inspections. A check for $3,647.50 was given to Supervisor Thomas Wood.

Dog Control Officer’s report for October 2020: Ed Cross, Dog Control Officer answered 50 complaints, took 1 dog to the shelter, 1 bite case, traveled 97 miles, issued 52 warnings and 24 summons’ was issued.

Highway Superintendent’s report for October 2020:

v Potholes, brushing back and mowing

v Finished filling shoulders on Neilson and Chapman Hill Rds.

v Ditching on Firehouse Rd., grading on Cahill Rd, shim and ditch addressed on Saratoga Lake Rd.

v Replaced boom mower main hydraulic lines

v Converted tractor sweeper to hydraulic drive

v Sent Truck 2 to Allison Detroit for air issue

v Went to Albany for engine computer issue

v Truck 2 fall maintenance and exhaust repairs

v Trucks 1, 3, 5 and 6 fall maintenance as well as dashboard repairs on Truck 6, radiator hose Truck 1 and headlamp rewire on Truck 3

v Pickup Truck 4 had front axle universal and seals replaced

v Hauled winter sand with 3 trucks

v Storm structure repair at town hall parking lot

v Salt spreader maintenance and tires on Pickup Truck 1

v Set Historic sign for historian at the Cove

The following is the Supervisor’s Financial report for the month of October:

SUPERVISOR’S REPORT OCTOBER 2020

GENERAL FUND – TOWNWIDE (A FUND)

Balance on hand 10/1/2020 $ 500,564.20

Revenues + 106,136.54

Disbursements - 52,148.57

Balance 10/31/2020 $ 554,552.17

GENERAL FUND – OUTSIDE VILLAGE (B FUND)

Balance on hand 10/1/2020 $1,682,582.17

Revenues + 45,126.80

Disbursements - 4,250.11

Balance 10/31/2020 $1,683,458.86

HIGHWAY FUND – OUTSIDE VILLAGE (DB FUND)

Balance on hand 10/1/2020 $ 987,038.82

Revenues + 59,823.20

Disbursements - 32,429.52

Balance 10/31/2020 $ 1,014,432.50

SCHUYLER PARK CAPITAL PROJECT 10/31/2020 $189,662.16

YOUTH RECREATION & SERVICE 10/31/2020 $ 8,673.85

HIGHWAY EQUIPMENT RESERVE 10/31/2020 $ 202,291.89

BUILDING RESERVE 10/31/2020 $ 368,135.75

SCENIC BY WAYS QRTRLY 10/31/2020 $ 311.73

PARKS RESERVE 10/31/2020 $ 356,956.55

TRUST & AGENCY 10/31/2020 $ 24,292.43

HOME IMPROVEMENT GRANT II 10/31/2020 $ 113.53

(holding checks until funds are deposited)

HISTORIC HUDSON HOOSICK RIVER 10/31/2020 $ 13,590.45

CDBG PROJECT 10/31/2020 $ 2,433.85

PROPERTY TAX CAP RESERVE 10/31/2020 $ 1,310.84

GFNB Certificate of Deposit 10/31/2020 $ 502,780.74

NYCLASS 10/31/2020 $ 701,889.52

Sales Tax received for October 2020- $110,720.00

Mortgage Tax received for September 2020- unavailable at this time.

Committee Reports:

Senior Citizens: Pat Temple stated the November 4, 2020 Veteran’s Luncheon they held at the Legion went very nicely, everyone maintained the 6’ distancing and they are hoping to have their Christmas Luncheon there as well.

Park Committee: No report

WEMS, QSFD Reports: Nash Alexander submitted a report stating they had 32 calls for the Town of Saratoga.

Deputy Supervisor (Councilman) Michael McLoughlin asked if the Board had any questions or comments on the 2021 Budget; there were none. Proof of advertising in the Saratogian on October 27, 2020 having been furnished, Deputy Supervisor (Councilman) Michael McLoughlin opened the Public Hearing at 6:19 p.m. on the 2021 Budget, asking those wishing to speak, to please do so.

Seeing as no one wished to speak, Councilman James Jennings made a motion, seconded by Councilwoman Ruth Drumm to close the Public Hearing at 6:24 p.m. Supervisor Thomas Wood – absent, Councilman Michael McLoughlin – aye, Councilman James Jennings – aye, Councilman Gary Squires – aye, Councilwoman Ruth Drumm - aye.

Carried 4 - 0

Old Business: None

New business:

On a motion by Councilman Gary Squires and seconded by Councilman James Jennings, the following Resolution #20-75 – Adoption of the 2021 Annual Budget was adopted by the following vote: Supervisor Thomas Wood - absent, Deputy Supervisor (Councilman) Michael McLoughlin – aye, Councilman James Jennings – aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.

Carried 4 - 0

WHEREAS, this Town Board having, on November 5, 2020 at 6:00 p.m., duly held a public hearing on the preliminary budget approved by this Board and filed with

the Town Clerk for the fiscal year commencing January 1, 2021, and having heard all

persons desiring to be heard in the matter, and the matter of the budget for this Town for such fiscal year having been fully discussed and considered, it is

RESOLVED, that said preliminary budget approved and filed as aforesaid, is hereby adopted and established as the Annual Budget for this Town for the fiscal year beginning January 1, 2021, and that such Annual Budget as so adopted is detailed in the permanent minutes of the proceedings of this Town Board, and be it further

RESOLVED, that the Town Clerk of this Town shall prepare and certify as provided by law, duplicate copies of said Annual Budget hereby adopted, and deliver one of such copies to the Supervisor of the Town, and that he shall present such copy to the Board of Legislators of the County as required by law. (2021 Budget is on file in the Town Clerk's office)

On a motion by Councilman Gary Squires and seconded by Councilwoman Ruth Drumm, the following Resolution #20-76 – Acceptance of Lease Surrender was adopted by the following vote: Supervisor Thomas Wood - absent, Deputy Supervisor (Councilman) Michael McLoughlin – aye, Councilman James Jennings – aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.

Carried 4 - 0

THIS AGREEMENT, made the 1st day of November, 2020, between the TOWN OF SARATOGA, hereinafter referred to as the “Landlord” and MELISSA FERGUSON IMAGE ARTISTRY, hereinafter referred to as the “Tenant”;

WHEREAS, the Tenant has previously leased from the Landlord real property premises known as 12 Spring Street, Room 1W, second floor, north wing, Schuylerville, New York, pursuant to a lease dated March 2020; now, therefore, be it

RESOLVED, that it is the mutual desire of both the Landlord and the Tenant that the Tenant surrender the leased premises to the Landlord, and that the Landlord accepts the surrender of the leased premises, agreed as follows:

1. The Landlord releases the Tenant from any and all obligations of the aforesaid lease agreement and the Tenant releases and relinquishes any and all rights, title, claim or interest in and to the leased premises.

On a motion by Councilman Gary Squires and seconded by Councilwoman Ruth Drumm, the following Resolution #20-77 – Approving Lease Agreement – Melissa Ferguson Image Artistry was adopted by the following vote: Supervisor Thomas Wood - absent, Deputy Supervisor (Councilman) Michael McLoughlin – aye, Councilman James Jennings – aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.

Carried 4 - 0

WHEREAS, the Tenant wishes to lease office #102, first floor, north wing, 12 Spring St., Schuylerville, New York; and

WHEREAS, it is the mutual desire of both the Landlord and the Tenant that the Tenant lease said offices, beginning November 1, 2020 through December 31, 2021; now, therefore, be it

RESOLVED, that the Town of Saratoga Town Supervisor is authorized to enter into a lease agreement with MELISSA FERGUSON IMAGE ARTISTRY, for office #102, first floor, north wing, commencing on November 1, 2020. The total sum of $550.00 will be due and payable on the first day of each and every month thereafter, until the lease is terminated, and as additional rent, the Tenant will pay an amount equal

to a total of 10% of the monthly utility bills of the 1st floor, north wing and Tenant agrees to pay this additional rent within 5 business days of receiving written notice by the Landlord of the amount due; and be it further

RESOLVED, that the Town Supervisor is authorized to enter into a lease agreement to carry out this resolution, subject to approval of the Town Attorney as to form.

Audit the Bills: On a motion by Councilwoman Ruth Drumm and seconded by Councilman Gary Squires, the following Resolution #20-78 - Approving the

Payment of Bills in Abstract 11G of 2020 was adopted by the following vote: Supervisor Thomas Wood - absent, Deputy Supervisor (Councilman) Michael McLoughlin – aye, Councilman James Jennings – aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.

Carried 4 - 0

RESOLVED, by the Town Board of the Town of Saratoga to authorize payment of the bills listed in Abstract 11G of 2020 in the following amounts:

General Fund DB No. 756 – 771, 804 $ 20,485.87

General Fund A No. 738, 742, 772 – 780, 782 – 800, $ 20,890.86

809

General Fund B No. 743, 801 - 803 $ 1,523.23

Schuyler Park H No. 805 - 806 $ 21,197.10

Hudson Hoosic No. 807 $ 22.49

CDBG No. 808 $ 4,567.56

Grand Total $ 68,686.56

Upcoming meetings:

v Remote Town Board Meeting-Monday, December 14, 2020 at 6 p.m.

A motion to adjourn was made by Councilwoman Ruth Drumm, seconded by Councilman Gary Squires, at 6:38 p.m. Roll Call vote: Supervisor Thomas

Wood - absent, Deputy Supervisor (Councilman) Michael McLoughlin – aye, Councilman James Jennings – aye, Councilman Gary Squires - aye, Councilwoman Ruth Drumm - aye.

Carried 4 - 0

Meeting Adjourned

Respectfully Submitted,

Linda A. McCabe

Town Clerk