SCHUYLERVILLE/VICTORY BOARD OF WATER MANAGEMENT
Tuesday, November 13, 2007
The Schuylerville/Victory Board of Water Management held a meeting on November 13,
2007 at 6:30pm in the Village of Victory Community Center.
Present: Commissioners Kori Siciliano, Whitney Colvin, and Douglas Pink, Alternate Leslie Dennison, Recording Secretary Buchanan.
Commissioner Siciliano led the meeting and started with the Pledge.
Announcements:
The second meetings for November will be November 27th 6:30pm, in Schuylerville.
After a discussion on the meeting dates in December, it was determined that there will be one meeting and it will be Tuesday, December 18, 2007 at 6:30pm in Victory. This same date will be the award date for the Victory project. It was also discussed to have only one meeting in January, which will be determined at the December meeting.
Minutes:
Alternate Dennison made a motion to approve the October 9th, meeting minutes and it was seconded by Commissioner Colvin, all ayes, motion passed. The October 23rd meeting minutes will be discussed at the next meeting.
Executive Session:
Commissioner Colvin
made a motion to go into executive session for matters leading to the
appointment, employment, promotion, demotion, discipline, suspension, dismissal
or removal of a particular person or corporation, where as there may or may not
be any action taken, and it was seconded by Commissioner Siciliano, all ayes,
motion passed.
After returning from Executive session Commissioner Colvin made a motion to resume the regular meeting with no
action taken, it was seconded by Alternate Dennison, all ayes, motion passed.
The board asked the secretary to contact the attorney on some personnel issues. They would involve what procedures they must perform to increase the hours that are currently contracted with Ted Derby and the possibility of an additional stipend for a short period of time. This information was requested to be available for the next meeting.
Treasurer’s Report:
There was a resolution #2007-21 presented to transfer $25,000.00
to apply to the outstanding vouchers, payroll and for those miscellaneous
expenses this month and prior to the next meeting for the water
department. This is to authorize a
transfer from the water savings account to the water checking account. Alternate
Dennison made a motion to approve and sign this resolution #2007-21 to transfer
$25,000 from Savings to Checking, and it was seconded by Commissioner Colvin,
all ayes, motion passed.
S/V BOWM
11/13/07
Page two
Operational Items: It was reported that there has been no response as of yet from the Saratoga County Civil Service on the Job Duty Statements that were forwarded to them last month.
Project Correspondence: To date, 20 copies of the Victory Water Plant Improvement have been sent. Bid opening will be December 3, 2007 at 2pm at the Village Hall in Victory.
Chief Water Operator’s Report:
Mark Dennison was unable to attend the meeting, but he did submit a report.
Albertson Property: He stated he spoke with several people about
this problem with the water line extending across the canal under the
road. All had same conclusion, not
enough depth or protection from frost to guarantee this line would not freeze
even if this line was insulated. Only
alternative is to run line from 12” main as previously proposed at last months
meeting. After a discussion on this
issue Commissioner Colvin made a motion
to hire Laberge to oversee this project and have them be in contact with
SHPO. This motion was seconded by
Commissioner Pink, all ayes, motion passed.
Need to purchase HyMax Couplings: This is for 10&12 inch water main, need two of each for one repair or water main break. Due to high price of couplings in this size, I obtained the following quotes. This quote is for 2-10 &12 inch couplings. USA Blue Book $1,315.30, EJ Prescott $1,209.24, and Blair Supply $1,117.58. Commissioner Colvin made a motion to approve the purchase of 2-10” & 2-12” couplings from Blair Supply as the lowest bid and it was seconded by Alternate Dennison, all ayes, motion passed.
Need to replenish our supply of material for backfill. Schuylerville DPW has requested that I investigate price of having this delivered via tandem truck from Tracy Materials. Tandem size dump can deliver 24 tons; DPW can dump 12 tons per trip. He stated that PMT material delivered is approx. $150.00 (24 tons). Two trips by Schuylerville DPW delivered within 1 hour would be: Materials $96.00, Labor $20.00= $116.00 plus fee charged for use of equipment. Question on 2 trips per hour, delays may be caused by loading wait time, morning and/or lunch breaks etc. Prices may vary as specified materials may not be available all the time. If the BOWM determines that Schuylerville DPW delivers material, please have the Schuylerville Board address this with their DPW. There was a discussion on this backfill. Commissioner Colvin asked to speak to Schuylerville before any decision is made. This issue was tabled until next month so there can be some further discussions in the villages.
Water break at 13 Ferry St.: CWO Dennison reported that on 11/8/07 there was a reported water break at 12 Ferry St. Curb boxes were damaged and buried under pavement. Curb boxes had to be excavated to expose shut off valves. Valve to 11 Ferry was next to 13 Ferry St. This valve was closed to stop the leak. Both addresses had galvanized water lines on their side of the shut off. Copper lines were connected from water main to shut off valves. 11 Ferry St. line developed a leak during excavation. Owners were advised to contact private contractor for necessary repairs. Galvanized lines were in poor condition for temporary repair.
Meeting needed: CWO Dennison reported that he is in need to set up a meeting with both village DPW on procedures for leaks, boil water alerts etc. I need to have full cooperation with the DPW’s on an established time and full attendance would be required. Please relay this back to the village boards for their support.
S/V BOWM
11/13/07
Page three
Old Business:
Morgan’s Run issues: There was a discussion on the letter that was presented by the attorney. Commissioner Colvin suggested we add some thing in the letter to ask the residents to notify the board if there are any breaks. This issue was tabled after a short discussion until the attorney can revise the letter.
New Business:
There was a short discussion on the cooperation between the two villages as there will be an absence coming up and we will need to work together.
Personal Manual Review:
Tabled
Alternate Dennison made
a motion to adjourn the meeting and it was seconded by Commissioner Siciliano,
all ayes, motion passed.
Respectfully Submitted
Brenda
S. Buchanan,
Recording Secretary