Schuylerville/Victory

Board of Water Management

Tuesday, September 9, 2008

 

The Schuylerville Victory Board of Water Management held a meeting on September 9, 2008 at 7pm in the Village of Victory.

 

Chairman Colvin led the meeting.

 

Present:   Chairman Colvin, Commissioners Kahnle, Lloyd, and Pink.

Recording Secretary Buchanan

 

Executive Session:

To start the regular meeting Commissioner Lloyd made a motion to go into executive session to discuss liquidated damages for contractor #1 for the Victory Plant Rehab., due to the deadline not being met, it was seconded by Commissioner Pink, all ayes, motion passed.

 

Commissioner Kahnle made a motion to come out of executive session as liquidated damages were discussed, it was seconded by Commissioner Pink, all ayes, motion passed.

 

Announcements:

The second meeting for September will be Tuesday, September 23rd in Schuylerville, 7pm.

There was some discussion on the meetings for October.  Due to conflicts there will only be one meeting for October and it will be Tuesday night, October 21, 2008, 7pm in Victory and this meeting will have public comment.

 

Minutes:

July 22, 2008, August 12, 2008 and August 26, 2008 were provided for approval.

Commissioner Lloyd made a motion to approval 7/22, 8/12, and 8/26/2008 meeting minutes and they were seconded by Commissioner Pink, all ayes, motion passed.

 

Treasurer’s Report:

There was a resolution #2008.2009-8 presented to transfer $45,000 to apply to the outstanding vouchers, payroll and for those miscellaneous expenses this month and prior to the next meeting for the water department.  This is to authorize the transfer from the water savings account to the water checking account.  Commissioner Lloyd made a motion to approve and sign this resolution #2008.2009-8 to transfer $45,000 from Savings to Checking, and it was seconded by Commissioner Kahnle, all ayes, motion passed.

 

There was a resolution #2008.2009-9 a budget transfer is required in order to transfer money between appropriations for those costs associated with the reimbursement to Victory for insurance coverage related to the Victory Water treatment Plant (builders risk insurance) and vehicle coverage for the 1985 GMC, 2006 Ford truck and the 2004 New Holland Backhoe.  From J1990.4 Contingent Account to J1910.4, Unallocated Insurance in the amount of $2,438.00.  Commissioner Pink authorized the treasurer to transfer within the budget as stated to reconcile the appropriations and it was seconded by Commissioner Lloyd, all ayes, motion passed.

S/V BOWM

September 9, 2008

Page two

 

 

There was a resolution #2008.2009-10 presented as followed:  The S/V BOWM has determined that it is in the public interest to settle certain litigation, entitled “Thomas Derby v. Schuylerville/Victory Board of Water management, Saratoga County court (Small claims) file No. 0800034.  Be it resolved that the board hereby authorized the amount of $350.00 to Thomas Derby in exchange for a release from liability and in settlement of such litigation.  Commissioner Pink made a motion to pass and sign this resolution #2008.2009-10 in the amount of $350.00 to Thomas Derby and it was seconded by Commissioner Kahnle, all ayes, motion passed.

 

Operational Items:

None

 

Capital Improvement Project:

Interim Project Report from Laberge Group:  See attached

 

Project Identification Plaque: Decision still pending: Quotes yet to be received by Chairman Colvin from three vendors.  Chairman Colvin stated that he did not get any response from any of the vendors.  After a short discussion Commissioner Lloyd made a motion to rescind the last motion on this issue and go back to the original spec’s in the contract and it was seconded by Commissioner Kahnle, all ayes, motion passed.

 

Victory Project/DEC/Erosion Control Notice:  a letter was received from DEC and forwarded to the Village of Schuylerville address.  However Laberge received this directly from DEC and a fax was sent to Contract #1 (WM Schultz Construction) to remedy the disturbed areas and isolated mounds of soil by isolating from the protected waters by silt fence until stabilized.  Corrective measurers are to be completed by September 20, 2008  and notification is required to Laberge as outlined.

 

Change Order #3 (WM Schultz Construction):  this is to extend the contract completion date from September 1, 2008 to October 13, 2008.

Change Order #1 (Stilsing Electric):  this is to extend the contract completion date from September 1, 2008 to October 13, 2008.

Both Change Order #1 and #3 were tabled.

 

Chief Water Operator’s Report: 

 

There was a discussion on the valve installation that has been considered for Broadway in Schuylerville.  Mr. Dennison stated the manpower that would be needed, the equipment that would be needed and the materials that would be required to complete the job.  After a discussion Chairman Colvin stated that the Schuylerville DPW does not have the time to do this right away and the black topping is going to be started very soon.  He didn’t think it could be done before the back topping.  After further discussion on this issue it was determined to take no action at this time.

S/V BOWM

September 9, 2008

Page three

 

Lightning Protection for the Schuylerville Treatment Plant.  Mr. Dennison is working on getting some written estimates or reports on this.  He stated he will get them forwarded to the Chairman as soon as possible.

Training classes were stated as followed:

--Sept. 9th Mueller Waterworks Product Training School: 

Attended: Ted Derby, Bill Lloyd, Corey Helwig.

--Sept. 11th CNA Environmental Operator Training class:  Scheduled to Attend: Mark Dennison, Ted Derby, Bill Lloyd, Hugh Bruce and Michael Patrick.

--Sept. 25th Grade A Lab Course:  Scheduled to attend: Mark Dennison and Ted Derby.

--October 21st NYSRWA Distribution System Water Quality.:  Scheduled to attend Mark Dennison and Bill Lloyd.  There was some discussion on when someone signs up for a class and does not attend.

Water Leak at 1 Jay Street, Victory Mills:  Mr. Dennison reported he investigated a possible water leak at 1 Jay St.  There was an Audibly device placed on the curb valve stem to determine water flow.  Slight presence detected with valve in open position, one in closed position.  Determination was made that leak is on owner side of curb valve.  Line may be leaking near foundation wall, water is seeping through the wall and activating sump pump which is discharging water on to Jay Street.  Valve remains open at this time.  Occupant has been notified of leak test results.

 

Victory Plant:  Paving of Road at the Victory Plant: no update, Chairman Colvin stated he would look into it this week.

 

Old Business:

Personnel Manual: no update

 

Hiring:  Chief Water Operator Dennison asked about the status of the hiring as he stated Ted Derby will be out the whole month of February and he would like to know if he will have anyone by then.  There was a discussion on the re-advertising of this position.  Chairman Colvin stated he would call and put it on the NYS employment Service.  There was a discussion on a letter to go to the other applicants that are no longer in consideration for the position.  Chairman Colvin stated he would draft a letter for this purpose.

 

Helwig CDL request: no update

 

New Business: 

Use unit in question; Cave Realty- Corner Broad and Burgoyne St. they are currently being charged 8 units, seems to be 9 apartments.  After a discussion, Chairman Colvin stated he would ask the Village of Schuylerville Code Enforcement Officer at their next meeting.

There was also a discussion on 120 Broad St. Schuylerville as Saratoga Safety is now renting the second floor of this building.  It was determined to increase the current 2 units to 3 units to reflect the increase.

 

S/V BOWM

September 9, 2008

Page four

 

Commissioner Lloyd stated that there is a Class D water operator course being offered October 16 & 17.  This would be to work on the distribution system.  There was a discussion for Corey Helwig from the Village of Victory to take this course.  This class is at a cost of $350.00, this would include a two night stay at a hotel, as this is out of town.  Commissioner Kahnle made a motion to approve the attendance for Corey Helwig to take this Class D water operator course, to include approval of the cost of the class, a two night stay at a hotel, meals, travel expenses, and lost salaries.  This motion was seconded by Commissioner Lloyd, all ayes, motion passed.

 

Executive Session:

none

 

Adjourn

 

Commissioner Lloyd  made a motion to adjourn the meeting and it was seconded by Commissioner Pink, all ayes, motion passed.

 

 

 

 

Respectfully Submitted,

 

 

 

Brenda S. Buchanan,

Recording Secretary

 

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