SCHUYLERVILLE/VICTORY BOARD OF WATER MANAGEMENT
Monday, March 10, 2008
The Schuylerville/Victory Board of Water Management held a meeting on March 10,
2008 at 7pm in the Village of Victory Community Center.
Present: Commissioners Kori
Siciliano, Whitney Colvin, Douglas Pink, and George Kahnle.
Recording Secretary
Buchanan, and Trustee Dennison from the Village of Victory.
Commissioner Siciliano led the meeting.
Announcements:
It was determined to have the second March meeting Tuesday March 25, 2008, 7pm in Schuylerville. There will be a public hearing before this meeting starting at 6:45pm in regards to the budget fiscal year 2008-2009.
It was also determined to have the second public hearing for the budget on April 8th before the normal meeting of the month. This will be the first meeting of April for the water board and be in Victory.
Minutes:
Commissioner Colvin made a motion to approve the February meeting minutes and it was seconded by Commissioner Pink, all ayes, motion passed.
Treasurer’s Report:
There was a resolution
#2007-30 presented to transfer $30,000.00 to apply to the outstanding
vouchers, payroll and for those miscellaneous expenses this month and prior to
the next meeting for the water department.
This is to authorize a transfer from the water savings account to the
water checking account. Commissioner Pink made a motion to approve
and sign this resolution #2007-30 to transfer $30,000 from Savings to Checking,
and it was seconded by Commissioner Kahnle, all ayes, motion passed.
There was a resolution #2007-31 presented to authorize a
budget amendment which is required in order to transfer money between
appropriations to balance the budget for expenses related to legal counsel
fees, equipment expense and reimbursement of debt service. From 1990.4,
Contingency Account in the amount of $6,447.00 to 1950.4, Special Items (debt
service reimbursement) in the amount of $789.00 and 8310.4, Administration,
Contractual (legal services) in the amount of $5,000.00 and to 8340.2,
Distribution, Equipment in the amount of $658.00. Commissioner Colvin made a
motion to approve and sign this resolution #2007-31 to authorize a budget
amendment as stated above and it was seconded by Commissioner Pink, all ayes,
motion passed.
Operational Items: Budget: The public hearing dates were discussed.
Anit-Scalant (Hypersperse) Agreement: It was reported that it is time for renewal. A new proposed agreement in the amount of $1,370.00 or $16,330/yr. was received. This is an increase of $80./month or $960./year. This agreement would be effective March 08-Feb. 09. There was a delay getting the new quote since the GE Betz representative had been ill and not available. There was a discussion on getting more quotes for next years proposal. Commissioner Pink made a motion to approve the contract agreement for $16,330/yr and it was seconded by Commissioner Colvin, all ayes, motion passed.
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3/10/08
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Capital Improvement Project: It was reported that executed contracts are in the office and have been forwarded to EFC as required. Notice to proceed letters have been issued to each of the awarded contractors. The project is expected to begin on or about March 15, 2008.
It was reported that enclosed with the treasurers report there is the builders Risk worksheet, letter and map that was completed and forwarded to Adirondack Trust Insurance for the underwriter to review and approve. This will be an increase to the current coverage already on the building and is not being provided by the general contractor. This was determined by the review of Dave Meager and Steve Adams in an effort to reduce the cost of the coverage. However, there has been a quote received on Flood insurance. After a discussion it was determined not to apply for the flood insurance. Commissioner Colvin made a motion to approve the increase in the builders risk policy in the amount of $463.00 and to waive the flood insurance, and it was seconded by Commissioner Siciliano, all ayes, motion passed.
Chief Water Operator’s Report:
Mark Dennison submitted a written report: It was reported the 2007
yearly report has been completed and submitted for review. Commissioner Colvin stated he would like to
get a copy of this report. It was
reported that Stage 2 Disinfection Byproducts Initial Distribution System
Evaluation Monitoring Plan has been submitted to DOH and has been
approved. This was forwarded to USEPA’s
CDX database. Stage 2 sampling will begin
in August of 2009. Mr. Dennison
included a quote from Aquionics for UV parts to replace items removed from
inventory. He also included a quote
from Vellano’s for pipe supports. These
supports are the same as one used at plant.
He reported he contacted manufacturer and Vellano’s were only NYS
distributor. These supports are for
additional support that is needed for the PVC piping for the RO machines. I inquired about the availability and
Vellano’s had these shipped, it not approved he stated he would return for
credit. Commissioner Colvin made a motion to approve the $558.93 for the
inventory items from Aquionics, Inc. and the $615.00 from Vellano’s as long as
these supports are installed and not kept for inventory, it was seconded by
Commissioner Siciliano, all ayes, motion passed.
There was some discussion on the February 25, 2008 Chief Operator’s Report. This was item #4) Clear Well Entrance doors. It was reported that these stainless steel doors have deteriorated on the inside and the latching mechanism is no longer operable. This would need further review or inspection by the water board. Commissioner Colvin stated he will go down to the water plant and see what condition these doors are in and report back to the Board. Commissioner Siciliano wanted to review item #2) UV system Repair update. This was the report on the engineers report about the UV bulbs and spacers. Commissioner Siciliano asked Commissioner Colvin to speak to Mark Dennison when he went down to see the doors, what his take was on the bulb and spacer repairs. Mr. Colvin stated he would speak to him and report back.
Executive Session:
none
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3/10/08
Page three
Old Business:
Update by Commissioner Colvin on reported misuse of fire hydrant. Commissioner Colvin stated he spoke with Mayor Sherman and he claims he did not do this. He stated he spoke to him and told him not to do this again without board approval. He suggested our attorney send a letter to both villages in regards to this issue and asked that he bring this letter to the next meeting for discussion.
Ted Derby- Commissioner
Colvin made a motion to change the status of employment for Ted Derby from
Contractor to Part time Employee as of February 22, 2008 and increase his pay
to $18.00 hourly, to go back to the same day referred, this includes no
additional benefits at this time, it was seconded by Commissioner Siciliano,
all ayes, motion passed.
Budget update: nothing to report
Personnel Manual update: nothing to report
New Business:
Washburn-outside water user was discussed. He paid his past due bill.
Fluman-Church street resident was discussed. It was reported that no bill had generated for this residence since 2004, a back bill was issued along with a bill for the current fiscal year.
Drumm- Herkimer Street, Victory resident was discussed. There was a discussion on this resident building a new home on this property and the issue with hooking up to the current water system.
Commissioner Kahnle
made a motion to adjourn the meeting and it was seconded by Commissioner Pink,
all ayes, motion passed.
Respectfully Submitted
Brenda
S. Buchanan,
Recording Secretary